Front desk / Administrative Assistant

ROP: $18/hr., Depends on Experience
Location: Various Locations
Work Schedule: Full Time, M – F 8 a.m. – 5:00 p.m.
Job Summary:
• Manage daily administrative tasks, including answering phones, scheduling, and organizing documents.
• Coordinate team meetings and events and prepare agendas.
• Assist in project management by tracking deadlines and facilitating communication.
• Handle basic accounting/HR tasks.
• Liaise with vendors and clients, providing excellent customer service.
• Distributes email to sales personnel advising of material received.
• Receive and distribute daily regular mail
• Support the company sales team preparing marketing materials for conventions.

Job Description:
• Answer phones and greet visitors
• Schedule appointments and maintain calendars
• Collect and distributing mail
• Prepare communications such as flyers, memos, emails, invoices, or reports
• Create and maintain electronic and physical filing systems
• Perform data entry
• Assist with event planning and coordination
• Team up to order and maintain office supplies
• Decision-making skills to work autonomously and manage specific tasks
• Support personnel, management, and clients
• Organize and maintain order. Meke sure deadlines for community projects are met
• Write emails, letters, reports, instructional documents, and social media posts uphold the brand identity

Job Skills:/Qualifications/Requirements:
• Bilingual English – Spanish
• Familiarity with data entry software
• Proficiency in office software (Microsoft Office, Google Suite)
• Calendar and schedule management skills
• Knowledge of office procedures and equipment
• Familiarity with customer service principles
• Ability to handle confidential information responsibly