Administrative & Finance Lead

ROP: $Depends on Experience/hr.
Location: El Paso, TX
Work Schedule: Full time, 8 a.m. – 5 p.m.
SUMMARY:
Guarantee the Operative Continuity ensuring the correct management of the Finance, Administration and Accountant strategies in the Company. He/ she will administrate and optimize the material, financial and human resources of the company, generating and implementing strategies and development methods for the organization that guarantee the targets of profit, business growth and company competitiveness expected by the Council.
ESSENTIAL DUTIES AND RESPONSIBILITES:
• Supervise all regular accounting processes such as A/P and Journal Entries plus monthly closure accounts.
• Organize all company financial programs and ensure compliance to budgetary requirements.
• Analyze and forecast financial requirements for organization.
• Supervise and ensure efficient working of all financial transactions in organization.
• Monitor and implement all accounts payable check activation and write transactions.
• Supervision and control of administration and compliance with administrative policies and procedures.
• Daily Balance reviews and supervision of daily returns, canceled invoices and bank deposit slips.
• Perform various checks, payment for services, payments to suppliers, loans, travel expenses, review of invoices from suppliers, payment to them and travel expenses, review of invoices from suppliers, payment to them and supply accounting records.
• Assist departments in account reconciliation process on monthly basis.
• Coordinate repairs and maintenance of transport equipment.
• Generally authorize expenditures in coordination with General Manager, according to amounts, and application support extra payments on wage.
• Support Manager in establishing budgets, as well as control and monitoring their application, verifying deviations to generate report to them.
• Control bank deposits and checkbook.
• Support to control, update and support/back-up legal papers, financial and business processes, both print and digital.
• Review and approval of petty cash.
• Support credit and collection processes.
• Comply with all obligations with respect to procedures and/or payments fees.
• Represent the company and support general procedures with Government Offices(Tax, Human and Services offices) and various external entities or offices to which the company is linked.
• General support for institutional events, track personnel requisitions, uniform services, monitor accidents, generate health campaigns, training program implementation, application of induction and staff needs that arise.
• Monitor authorized account reconciliation process.
• Administer all bank transactions and oversee data recording procedures monthly.
• Monitor authorized account reconciliation process.
• Administer all bank transactions and oversee data recording procedures monthly.
• Monitor account reconciliation, tax and calculations inclusive of cost accounting plus factory data recording processes.
• Manage and maintain finance related programs and documents inclusive of future plans and programs.
• Develop and formulate all report and deliver presentation projects for repeated usage.
• Provide support to auxiliary schedules for auditing purposes as per assigned work.
• Analyze different general ledger accounts regularly.
• Develop budgetary plans for processes as per requirement.
• Prepare journal entries and synthesize common ledger for subsidiary accounts.
• Collate bank statements on monthly basis.
• Design and prepare audit schedules for external audit processes.
• Provide support to safe keeping of internal expenses in company.
• Monitor and support employment needs and conflicts that are generated in the operation of the store.
• Support the proper functioning of all areas and support in the operation. Maintain daily contact and communication with staff from all areas for the detection of general administrative services needs.
• Supervise and check daily paper work submitted to finance and business management.
• Receipt, review and integration of information generated for registration, shipping and handling for finance and business administration.
• Manage office stock: stationery, formats or internal block, bills and apply for internal use and branches.
• Quote requests and perform general stationery materials, coordinating assortment of the same delivery.
• Coordinate repairs and general maintenance of facilities of the branch.
• Claims to support both units and facilities of the company.
• Cooperate in ensuring effective support systems.
• Check the repair and maintenance service units, and records control transport units (tenure, stickers, insurance, etc.)
• Prepare budgets and approve budget expenditures.
• Adheres to all company policies, procedures, and business ethics codes and ensures that they are communicated and implemented within the team.
• Authorize, follow up and control annual budget and investments.
• Ensure that the finances are administered and monitored adequately.
• Give follow up to the result of external annual audits, establishing control actions and assurance of the fulfillment of legal an fiscal requirements.
• Supervise the administration of the cash flow of all the projects that are occurring, in coordination with the management staff.
• Supervise the administration and recovery of the portfolio of the projects that are executed.
• Supervise the distribution of the resources of the projects in agreement with that established in the program of expenditures in conformity with policies and procedures authorized by the company and achieve the operative budget established by the Management Council.
• Supervise the execution of the general budget of the company, as well as establish strategic limits to always offer products at competitive prices and allow the growth and strengthening of the company.
• Ensure that policies of credit, guarantees, prices and discounts that define the company for their clients, suppliers and internal human resources are respected and are granted appropriately.
• Supervise policies, status and general work regulations and promote the ideal use of company resources.
• Report to the General Manager the activities and significant achievements of the company, as well as special situations that they need to know and/or approve of.
• Integrate and present the financial year plan for the review and improvement by the GM.
• Set down the inside and outside company limits that define the messages of the institution’s communication.
• Have an excellent relationship with the government authorities with whom are done diverse paper work, new business development, license and permissions.
• Promote the social participation of the company.
• Project the best company image in diverse government levels, in diverse financial circles, in diverse linked institutions and companies, also in society in general.
• Be the legal representative for instances or authorities that require it.
• Ensure the legal requirements of the company according to the federal and local government regulations.
• Promote a work environment sustained by ethical values.
• Promote the development of competencies in the employees according to the company Administration System.
• Evaluate employee performance and establish training program to achieve major performance (discharge) and better results that guarantee the integral growth of the business and the workers’ well-being.
• Guarantee the fulfillment on the part of the company, in the integrity and social responsibility towards the company’s employees.
• Guarantee the accuracy of the payroll process and the labor issues being the direct contact with the outsource company.
• Promote and support the harmony of company teamwork and employees, to get an environment of collaboration and harmonious work.
• To ensure their employees development, as well of their enjoyment of vacations, make strong links of communication with them, and the rest of responsibilities inherent of being the chief.
• Realize other activities inherent in the position.
• Always work with the philosophy based on Mission, Vision, Values, Ethics Code, Quality Policy, Job and law Restriction, as well as to policies and general procedures of the company.
• Ensure the best service and total satisfaction for the client(internal and external) according to the company’s Culture and Philosophy.
• Participate in training programs as well as briefings of results and performance evaluation processes
• Other responsibilities will be added as needed.
QUALIFICATIONS/KNOWLEDGE/SKILLS/ABILITIES:
• Degree in Finance/Business/Engineer or Master Degree
• Bilingual(English/Spanish) a must.
• 5 years of experience in similar job position
• Strategic planning and develop management company controls.
• Office Software and Internet skills.
• Advanced knowledge in finance.
• Leadership skills training.
• Buy and develop new companies and launch new products and market opportunities.
• Steel and metal structures, engineering and business experience.
• Financial skils.
• Accounting.
• Engineer knowledge.
• Customer Service.
• Extensive experience in all aspects of Supplier Relationship Management.
• Strong understanding of customer and market dynamics and requirements.
• Proven leadership and ability to drive sales teams.


Receptionist/Customer Service

Rate of Pay: $9/hr., Depending on Experience
Location: El Paso, TX
Work Schedule: Full Time, M-F 7 a.m. – 5:00 p.m.

ESSENTIAL DUTIES AND RESPONSIBILITES: Individuals will perform a variety of administrative and clerical tasks. Duties include but are not limited to the following:
• Answer and direct phone calls
• Organize and schedule appointments
• Maintain a filing system
• Order office supplies
• Generate reports
• Handle multiple projects
• Prepare and monitor invoices
• Billing
• Provide Support to Company Managers and employees.
• Other duties as assigned.

QUALIFICATIONS:
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• Must be Bilingual (English/Spanish)
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
• 90 day probationary period


Office Manager

Rate of Pay: $Depending on Experience/hr.
Location: El Paso, TX
Work Schedule: Full Time

ESSENTIAL DUTIES AND RESPONSIBILITES: Individual who can work with little to no supervision, great customer service experience since this person would be the one dealing with contractors, employees and vendors. An individual who can stay on task and meet deadlines. The duties include but are not limited to the following:

• Payroll
• Monitor the facility to ensure that it remains safe, secure, and well-maintained.
• Prepare and review operational reports and schedules to ensure accuracy and efficiency.
• Set goals and deadlines for the department.
• Acquire, distribute and store supplies.
• Analyze internal processes and recommend and implement procedural or policy changes to improve operations, such as supply changes or the disposal of records.
• Other duties as assigned.

QUALIFICATIONS

• Knowledge on invoices
• Knowledge of materials used in office
• Knowledge on how to manage office staff
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus


DATA ENTRY CLERK

Rate of Pay: $Depends on Experience/hr.
Location: Eastside near Montana
Work Schedule: Full Time, M – F, Hours & Days Vary

SUMMARY: Operate data entry device, such as keyboard or photo composing perforator. Duties may include verifying data and preparing materials for printing.
ESSENTIAL DUTIES AND RESPONSIBILITES:

• Read source documents and enter data in specific data fields onto data entry system using keyboards or scanners.
• Compile, sort and verify the accuracy of data before it is entered.
• Compare data with source documents, or re-enter data in verification format to detect errors.
• Store completed documents in appropriate locations.
• Locate and correct data entry errors, or report them to supervisors.

QUALIFICATIONS: Must have computer skills such as Excel and Word. Quick Books is a plus not a must. Must be Bilingual(English/Spanish).


ADMINISTRATIVE ASSISTANT W/QUICKBOOK KNOWLEDGE

ROP: $14 -$16/hr., Depending on Experience
Work Schedule: Monday to Friday, 30-40 hours per week
Location: East El Paso

ESSENTIAL DUTIES AND RESPONSIBILITIES:
• Answering phones
• Communicating with customers
• Invoicing
• Accounts Receivable
• Routing
• Communicating with Drivers
• Other duties as assigned.

QUALIFICATIONS: Must have some experience in an office environment. Dispatch experience a plus not a must. Must have knowledge of Excel and Quickbooks. Individual must be sharp, responsible and willing to learn. Bilingual English/Spanish required.


PAYROLL/INVENTORY CLERK

ROP: $Depends on Experience/hr.
Location: East El Paso
Work Schedule: Full time

SUMMARY: Provides business office payroll/clerical assistance by performing the following duties.
ESSENTIAL DUTIES AND RESPONSIBILITES: Writes, types, or enters information into computer to prepare correspondence, bills, statements, receipts, checks, or other documents, copying information from one record to another. Proofreads records or forms. Sorts and files records. Addresses envelopes or packages. Stuffs envelopes by hand or with envelope stuffing machine. Answers telephone, conveys messages, and runs errands. Stamps, sorts, and distributes mail. Stamps or numbers forms by hand or machine. Photocopies documents. Other duties as assigned.
QUALIFICATIONS: Must have previous Payroll experience. Must have previous customer service and administrative support. The successful candidate should have excellent computer (Microsoft Word, Excel, Power Point, Outlook, etc.) skills. Task-oriented. Good time-management skills. Attention to detail. Bilingual English/Spanish required.


ASSISTANT BOOKKEEPER

Rate of Pay: $13/hr., Depending on Experience
Location: El Paso, TX
Work Schedule: Full Time, M – F,

SUMMARY: Performs bookkeeping duties such as coding, recording, posting and processing day-to-day transactions. Processes one or more of accounts receivable, accounts payable and payroll. Maintains and updates accounting records. Individual will be answering client calls, in charge of collections, and assisting in billing. Other duties as assigned.

ESSENTIAL DUTIES AND RESPONSIBILITES: Develops system to account for financial transactions by establishing a chart of accounts; defining bookkeeping policies and procedures. Maintains subsidiary accounts by verifying, allocating, and posting transactions.
Balances subsidiary accounts by reconciling entries. Maintains general ledger by transferring subsidiary account summaries.
Balances general ledger by preparing a trial balance; reconciling entries. Maintains historical records by filing documents.
Prepares financial reports by collecting, analyzing, and summarizing account information and trends.
Complies with federal, state, and local legal requirements by studying requirements; enforcing adherence to requirements; filing reports; advising management on needed actions. Contributes to team effort by accomplishing related results as needed.
Individual will be answering client calls, in charge of collections and processing collections and assisting in billing as well. This individual will be organizing documents, and data entry. Answers phones in a professional manner and handles issues appropriately based on the situation. Other duties as assigned.
QUALIFICATIONS: Must be willing to provide duties to two different locations. Must have Excel, Quick books, and basic computer skills. Must have 1 to 2 years of experience. Team Player, Fast Learner, Good People Skills. Great Customer Service. Task-oriented. Good time-management skills. Attention to detail. Must meet Pre-employment Requirements. Bilingual English/Spanish required.


BOOKKEEPER

ROP: $12 – 18/hr., Depending on Experience
Location: East El Paso, TX

Work Schedule: Full-Time

ESSENTIAL DUTIES AND RESPONSIBILITES:
• Maintains records of financial transactions by establishing accounts; posting transactions; ensure legal requirements compliance.
• Develops system to account for financial transactions by establishing a chart of accounts; defining bookkeeping policies and procedures.
• Maintains subsidiary accounts by verifying, allocating, and posting transactions.
• Balances subsidiary accounts by reconciling entries.
• Maintains general ledger by transferring subsidiary account summaries.
• Balances general ledger by preparing a trial balance; reconciling entries.
• Maintains historical records by filing documents.
• Prepares financial reports by collecting, analyzing, and summarizing account information and trends.
• Complies with federal, state, and local legal requirements by studying requirements; enforcing adherence to requirements; filing reports; advising management on needed actions.
• Contributes to team effort by accomplishing related results as needed.
• Other duties as assigned.

QUALIFICATIONS/SKILLS:
• Developing Standards
• Analyzing Information
• Dealing with Complexity
• Reporting Research Results
• Data Entry Skills
• Accounting
• Attention to Detail
• Confidentiality
• Thoroughness


Records Storage Tech w/Forklift experience

Rate of Pay: $9.50 per hour
Location: Las Palmas Del Sol Healthcare
Work Schedule: Full Time M-F 8:00 am - 4:30 pm

SUMMARY: Responsible for the receiving and refiling of returned medical records along with the retrieval of requested documents on a day-to-day basis. Responsible for physically lifting boxes in and out of the racking system based on assigned projects according to the records retention policy.
ESSENTIAL DUTIES AND RESPONSIBILITES:
1. Responsible for the day-to-day receiving, storage and retrieval of records stored in the warehouse.
2. Delivery of requested documents on a daily basis or as requested.
3. Proper documenting of incoming records and ensuring the paperwork is filled out correctly or paperwork and records will be returned to the department.
4. Bar-coding and/or identifying the record to be stored properly by placing the label or sticker on the box or individual record stored and placing in the allocated storage location.
5. Delivery of requested storage boxes for departments as requested.
6. Provide support as needed to the Supervisor.
7. Research and complete special projects and tasks as assigned by immediate supervisor in a timely manner.
8. General housekeeping and cleanliness of the work area.
9. Perform other duties as assigned.
QUALIFICATIONS: Must have Valid Driver’s License. Forklift/order picker certification required. Experience in a warehouse environment preferred. Training of forklift, order picker and pallet jack equipment preferred. Experience in a warehouse with Records Storage background is preferred.
Physical Requirements: Physical demands require performing all essential functions of this position as assigned. If requested, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Required to lift and carry up to 75 lbs. This position may require the use of personal protective equipment during various tasks/activities including but not limited to, back support belts, gloves, masks and safety glasses.
Working Conditions: Hospital rooms, common areas, clinical departments and hospital grounds, along with working in a warehouse environment.