Administrative Assistant
ROP: $22,000/yr. - $42,000/yr., Depends on Experience
Location: El Paso, TX
Work Schedule: Full Time
JOB SUMMARY:
Administrative assistants typically handle a wide range of organizational, communication, and coordination tasks that keep an office running smoothly. The core duties have been separated into several major categories, each supporting daily operations and helping the company team stay efficient.
Core Administrative Responsibilities:
• Manage and distribute information across teams, including emails, documents, and internal communications.
• Handle requests and queries from managers, staff, clients, and partners, often acting as the first point of contact.
• Maintain and organize project filing both digital and physical, ensuring records are organized and accessible.
o Permits, Applications, Contracts, RFI’s and Change Orders
Scheduling & Coordination:
• Organize and schedule appointments, using office software to manage calendars and avoid conflicts.
o Management Calendars
o Site Visits
o Office Meetings
o Inspections
• Plan meetings, prepare agendas if required
• Coordination with Vendors, Subcontractors & Team
Communication & Front-Office Support
• Answer and route phone calls, greet visitors, and manage front-desk interactions.
• Draft, proofread, and format emails, memos, reports, and other correspondence.
• Operational & Team Support:
• Support bookkeeping tasks, such as making copies and filing PDF files.
• Assist with office supply management, ordering materials and maintaining inventory.
• Assist with onboarding of new employees by setting up workstations, employee equipment, or coordinating training sessions.
• Assist with ECOM Inventory Management - WASP
• Management of Telephone Directory
o Updating and providing the latest telephone directory to employees and subcontractors’ main directory
O Update office greeting and communication with Verizon Support Team (Verizon ‘s and One Talk Support) to include
• Request, Manage, update of Subcontractor W-9’s
• Certificates of Insurance to be kept updated for all active projects o Inclusive of notices of cancellations, terminations, reinstatements notices
• Ordering of Safety / PPE (Personal Protective Equipment)
• ACCELA Updates upon request and as needed
• Website Management upkeep
Skills That Shape the Role Across sources, administrative assistants are expected to demonstrate:
• Strong communication skills for interacting with staff, clients, and stakeholders.
• Solid tech proficiency, especially with office software and scheduling tools.
• Problem-solving abilities and the capacity to manage multiple tasks in fast-paced environments.
Additional Duties
• Requires 3-5 years of experience in Office Construction
• Assist with HR and or Bookkeeping tasks.
• Provide Executive Support and Project Coordination for the President and Vice President of organization
Front desk / Administrative Assistant
ROP: $18/hr., Depends on Experience
Location: Various Locations
Work Schedule: Full Time, M – F 8 a.m. – 5:00 p.m.
Job Summary:
• Manage daily administrative tasks, including answering phones, scheduling, and organizing documents.
• Coordinate team meetings and events and prepare agendas.
• Assist in project management by tracking deadlines and facilitating communication.
• Handle basic accounting/HR tasks.
• Liaise with vendors and clients, providing excellent customer service.
• Distributes email to sales personnel advising of material received.
• Receive and distribute daily regular mail
• Support the company sales team preparing marketing materials for conventions.
Job Description:
• Answer phones and greet visitors
• Schedule appointments and maintain calendars
• Collect and distributing mail
• Prepare communications such as flyers, memos, emails, invoices, or reports
• Create and maintain electronic and physical filing systems
• Perform data entry
• Assist with event planning and coordination
• Team up to order and maintain office supplies
• Decision-making skills to work autonomously and manage specific tasks
• Support personnel, management, and clients
• Organize and maintain order. Meke sure deadlines for community projects are met
• Write emails, letters, reports, instructional documents, and social media posts uphold the brand identity
Job Skills:/Qualifications/Requirements:
• Bilingual English - Spanish
• Familiarity with data entry software
• Proficiency in office software (Microsoft Office, Google Suite)
• Calendar and schedule management skills
• Knowledge of office procedures and equipment
• Familiarity with customer service principles
• Ability to handle confidential information responsibly
Full Charge Bookkeeper and Office Assistant With Quickbooks Experience
ROP: $21.+/Hr. (depending on experience).
Work Schedule: Monday to Friday, 40 hours per week
Location: East El Paso (near Yarbrough)
ESSENTIAL DUTIES AND RESPONSIBILITIES:
• Bookkeeping including invoicing, Accounts Receivable, Accounts Payable, various reports
• Answering phones and communicating with drivers and customers
• Other duties as assigned
QUALIFICATIONS: Must have experience working in an office environment. Must have knowledge of Quickbooks and Excel. English and Spanish required. Dispatch experience helpful but not necessary.
Clinical Research Coordinator
ROP: $20/hr. - $25/hr.
LOCATION: El Paso, TX
SCHEDULE: Full time, Monday – Friday, 9 a.m. – 5 p.m. (or as needed)
Summary: We are seeking a detail-oriented and motivated Research Coordinator with a nursing background to join our dynamic team. The ideal candidate will play a crucial role in supporting clinical research projects by coordinating various aspects of the study process. This position requires a strong understanding of clinical research protocols, hands on nursing experience, excellent organizational skills, and the ability to work collaboratively with healthcare professionals and study participants.
Job Duties and Responsibilities:
• Coordinate and oversee daily operations of clinical research studies, ensuring compliance with protocols and regulatory requirements.
• Conduct patient monitoring throughout the study, ensuring participant safety and adherence to study guidelines.
• Collect and analyze data from research participants, maintaining accurate records and documentation.
• Ensure compliance with FDA regulations and Good Clinical Practice (GCP) standards throughout all phases of the research process.
• Assist in the preparation of study materials, including informed consent documents and regulatory submissions.
• Collaborate with investigators, sponsors, and other stakeholders to facilitate effective communication and project management.
• Provide training and support to research staff on study protocols, procedures, and best practices.
Qualifications/Skills/Requirements:
• Bachelor's degree in a relevant scientific field is a plus.
• Proficiency in medical terminology relevant to clinical research.
• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Proficiency in data analysis software is preferred (e.g., SPSS, SAS, R).
• Excellent written and verbal communication skills.
• Spanish language skills are a plus.
• Ability to work independently and as part of a team.
• Experience with clinical research or laboratory settings is preferred.
What We Offer
• Engage in cutting-edge research with potential clinical impact.
• Opportunities for professional growth and skill development.
• Collaborative and dynamic work environment.
Purchasing/Tool Room Coordinator
ROP: $13/hr. - $20/hr., Depends on Experience
Location: Canutillo, TX
Work Schedule: Full Time, 7 a.m. – 3:30 p.m. M - F
JOB SUMMARY: Responsible for managing activities and overseeing tool room operations in a welding and fabrication environment focused on stainless steel and aluminum. Ensures the availability, control, and maintenance of tools, equipment, and materials to support efficient production
JOB ESSENTIAL DUTIES AND RESPONSIBILITES:
• Coordinate purchasing of raw materials (stainless steel, aluminum), consumables, and shop supplies.
• Source and evaluate vendors for cost, quality, and delivery performance.
• Maintain optimal inventory levels to prevent production delays.
• Manage tool room operations, including tool issuance, tracking, and storage.
• Monitor condition and calibration of welding tools and fabrication equipment.
• Implement tool control systems to reduce loss and improve accountability.
• Collaborate with production and welding teams to forecast material and tool needs.
• Process purchase orders, track deliveries, and resolve discrepancies.
• Ensure compliance with safety standards and proper handling of materials.
• Maintain accurate records of inventory, purchase, and tool usage.
JOB SKILLS/QUALIFICATIONS/REQUIREMENTS:
• Knowledge of stainless steel and aluminum fabrication processes
• Familiarity with welding tools (MIG, TIG, fixtures, gauges, etc.)
• Inventory management and purchasing systems (ERP/MRP preferred)
• Vendor negotiation and cost control.
• Strong organizational and coordination skills.
• Attention to detail and problem-solving skills.